Minutes of RBCF Steering Group held 4 March 2004

Present: Karen, Robin, David, John M, Jon SO, Barbara, Adrian, Graham, JonE

	Detail	Action by
1	Apologies: Alison E Guest Appearance: Jill Harvey, Pedestrian Forum Chair
2	Pedestrian Forum Update - lack of information flow from the council	Note
3	Matters Arising from Steering Group 08/01/04 - BOAT 401 progress: DA to give update - Cycle routes leaflet aim for May: GH to review accuracy and content, format and edit (Barbara, - NCN20/22 – no announcement so ? not this year (noted JM) - Sunday rides leaflet circulated by JSO, DH to do toothcomb review.	GH, Barbara DH
4	Matters Arising from Full Forum 05/02/04 - Surrey Cycle Maps: Note from Alan Fordham (not receiving comments as going to press in 2 weeks) – never received maps for comment. JM noted Mole valley forum did not comment. - Cycle Training update (JSO): good CTC national standard course, suggest have a forum ‘snaking training evening’. Use of Donyings overflow car park agreed, YMCA discussion on using their car park as base.	Note
5	Matters Arsing from NBW meeting 24/02/04 - Proposed programme done (KH, JSO), small changes to do. - Event for Redhill Cycling Club to add, Alan Hopkins contact - Add web-link and note about new cycle leaflets	Note
6	Priory School Playground - Andy McGregor’s letter (this week) to school about loss of public right of way, access to museum, loss of public space/facility. KH to report back on council and school response. - JSO writing to the school, note doing this as public service.	JSO
7	LTP Annual Progress Review (audit) and ERCDT response Note: LTP a 5 or 6 year programme. Council reports on their progress (APR). ERCDT report done (by contract with AEA Tech) for Government Office for the South East (GOSE), which does not form part of the APR but it influences the settlement. This year gone from outputs (what done) to outcomes (are you meeting your targets). Guidance says council should consult on the APR before produced (by SCC). Comments received - Stuart Gosling (ex council) agreed but RBBC good in some areas. - Mike O comments – LT Committee, will ask three cycle questions (re. budget why £10k underspend on Area Study/A25 RMS, £20k underspend on MHIS budget, and work on Wray Lane contra-lane not yet started – what action taken) - Becky Reynolds (CTC) trying to coord/ get feel for comments. Actions: - collect comments on ERCDT report and then call meeting to talk to decision maker (e.g. Bob Moody not Alan Fordham) with clear agenda. LTP probably produced by SCC transport strategy group. - should raise (potential lack of consultation) on new programme (response to ERCDT report) with Mark Strong at next meeting. - need input to next LTP making use of the APR	All
8	Combined Surrey cycle group Surrey cycle groups getting a run around. Disillusionment. Suggest structure so can act as single group, share for action/discussion, increase clout. GH – good for county wide LTP. 11 boroughs. Forums (some independent) in each. Probably meeting in April in Guildford, like COGs in past, all invited. News from/comment to JM.	JM/ Note
9	MVCF Update £17k for BMX track. Cycle day at Friends Provident – 3 rides. Surrey Cycle Map routes – some have safety hazards, so suggest not. On Brockham to Ashcombe road elderly lady accident on suggested cycle route on map. AF response: ignore comments. There is a ‘compact’ developed that links government to voluntary sector nationally, to get ‘care into the community’. The Surrey Compact is an agreement between SCC and voluntary groups (launch July 04), together called ‘Surrey Community Council’. This includes items like minimum consultation time of 12 weeks. Includes community groups, but not purely campaigning (advocacy) groups.	Note
10	The future? Points made: Having meetings and getting speakers is a bit artificial as few extra people come. Some speakers proposed for public meetings (e.g. Alan Fordham) could better attend and discuss issues at an (open) steering group. Actions agreed: - Have 5 open steering group meetings and 3 public meetings p.a. - JE to take over NBW coordinator for this year Other suggestions: - Do minutes for steering group meetings (6 each year) including business from other meetings - Have standard agenda for steering group meetings - This could make it easier to produce an annual/bi-annual newsletter (if appropriate) on cycle news in borough as alternative. This could be circulated more widely. - Have no agenda (and one item!) on any public meetings - Replace coordinator role with a chair (internal to group) and a secretary (external for people contacting the group)	Note, give comments.
11	Items for Agenda for Full Forum 01/04/04 Mark Strong has been booked as a speaker for this meeting.	Note
12	Venue for Steering Group 06/05/04 - Graham’s place.	Note
13	AOB - LTP too big for a June meeting – discuss in May - June meeting - NBW sign up and rides leaflets	Note